Swansea University

Examinations

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The University expects you to attend the examinations for the modules on which you have enrolled in accordance with the official timetable. The conduct of University examinations is governed by strict rules, set by the University, which include rules on absence from examinations, conduct during an examination and unfair practice.  Links to these rules have been published at the bottom of this page, and you are also advised to note the following information:

Special Arrangements

The University recognises that you may not be able to sit examinations in the main examination venues e.g. due to illness, the need for an amanuensis, dyslexia, visual impairment, the need for additional time, etc.  At the request of the Disability Office or the Head of College (or nominee), and with the approval of the University's Examinations Officer, special arrangements can be made to accommodate you in a more appropriate examination room.  Usually you must provide a medical certificate or documentary evidence to substantiate claims that it would be inappropriate for you to sit examinations in the main examination venue.  In the first instance, applications should be channelled through the Disability Office or Wellbeing Services, as appropriate.  Question papers can also be prepared in Braille format if you are visually impaired.

Deferred Examinations

It is recognised that you may not be able to attend examinations during the mid-sessional or sessional assessment period or that your performance in examinations may have been affected by circumstances (e.g. due to illness or other extenuating circumstances). In such circumstances and in accordance with the University’s Policy on Extenuating Circumstances Affecting Assessment you may request to defer the examination that was affected. You will need to submit a claim for a deferral (uncapped) to your Home College either in advance of the examination date or within five days of the examination taking place. Applications for deferrals will be submitted to Academic Services and will be processed administratively on behalf of the Academic Regulations and Cases Board as appropriate.

If you are granted a deferred attempt at an examination, this attempt will normally take place during the supplementary examination period in August and the mark achieved will not be capped. You will also be expected to re-sit any failed modules as well as those for which a deferral has been approved.

If you are a final-year undergraduate student you will only be permitted to re-sit modules for which deferral(s) have been approved and will not be allowed to re-sit other modules that you have failed. If you have a deferral approved for a January examination, you will normally be expected to undertake the deferred opportunity during the May/June examination period in preference to the August examination period.

If you feel that your examinations have been affected by extenuating circumstances, you should contact your College to discuss your situation and complete a request for deferral pro forma. See the Policy on Extenuating Circumstances.

Supplementary Examinations

Most supplementary examinations will normally be held in August, however, you are advised to consult your College Handbook for further clarification. This means that should you fail an examination in January or in May/June the next opportunity to redeem the failure by re-sitting an examination will be during the Supplementary Examination Period. You should note however that undergraduate students in their final year are permitted one attempt only to complete the final year of study and qualify for an award and unless a deferral has been granted, final year undergraduate students will not be granted supplementary examinations. Please be aware that some professional accredited programmes do permit supplementary examinations (i.e. Engineering, Health Science). You are advised to refer to the specific assessment regulations governing these programmes for more information.

Capping of Marks

At Level 3 or 4 the marks of assessments/examinations which are re-sat are not capped.

If you re-sit a failed module at other levels, including Level 7, the actual mark you achieved will be capped for the purposes of determining your final award. This means that the maximum you could receive is the bare pass mark of 40% for an undergraduate module and 50% for a Level 7 module. If you achieve less than the pass mark, then it is this mark which is used and recorded.

For undergraduate modules, if you achieve a lower mark when you resit the module than that achieved on your first attempt, the Progression Board will use the best mark achieved in making progression decisions.

If you are required to repeat the Level of Study, the capping rule does not apply. If you apply to repeat the failed modules only the following session, the capping rule does apply and the marks will be capped at 40% (these options are not applicable to final year students).

Meeting with External Examiners

Your College may invite you to attend an informal meeting with the External Examiner to gather feedback on your experience of the assessment process. Your College’s policy on these meetings with external examiners will normally be found in your College Handbook.

Sitting Examinations in Welsh

See the Guidelines on Assessment and Examination in Welsh or Another Language Other than the Language of Tuition.

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