Bay Campus Relocation Policy

This policy confirms arrangements for staff moving to Bay Campus.  The policy applies to all staff who are required by the nature of their role to relocate.  The University undertakes to pay a disruption allowance to eligible staff and will consider temporary arrangements for staff in exceptional circumstances. 

Relocation of Staff

All staff are contracted to work at any such premises as may be occupied by Swansea University, it is therefore expected that staff required to relocate will do so. It is recognised that some members of staff might have some personal difficulty in relocating to the Bay Campus.  Any member of staff anticipating problems for genuine reasons (e.g. caring responsibility or disability) should raise concerns with the aim of seeking a resolution with their Line Manager at the earliest opportunity.  This should be done by completing the Exceptional Circumstances Form.    Variation to working arrangements in individual cases may be granted where possible and appropriate.  Such arrangements will be agreed on a case by case basis for an agreed period to allow for adjustments to be made. No redundancy payments will be made where members of staff choose not to relocate. 

Provision for Relocation and Disruption

Members of staff travelling to the Bay Campus on a daily basis may incur additional journey to work costs and/or time. The University is committed to providing a frequent regular bus service between the two campus sites.   The University will pay a Disruption Allowance for 2 years to members of staff who will travel an additional 3 miles or more to work based on additional distance travelled at 25p per mile.  This allowance will be calculated as an annual lump sum and paid monthly in arrears.  This allowance must be claimed by staff in advance of their transfer on the Disruption Allowance form.  Staff must notify Human Resources at the earliest opportunity if circumstances relating to their Disruption Allowance change, (e.g. change of address or working pattern).  Members of staff who have been recently appointed with the expectation of moving to the Bay Campus will not be eligible for a Disruption Allowance.  Any member of staff appointed after 1st January 2015 will not be eligible for a Disruption Allowance.

Travel Arrangements for Staff between Campus Sites

Some members of staff particularly in the professional services may be required to work on both sites. Other members of staff will need occasionally to travel between sites for business reasons. The University is committed to providing a frequent regular bus service between the two campus sites. 

Where members of staff are required to travel between the campuses they may use the bus service at no cost to themselves.  Travelling expenses will NOT be reimbursed for travel by car between sites.

Transfer to the Bay Campus Buildings

Special arrangements for groups of staff will be agreed for those who need to work additional hours in the evening or at weekends to affect the transfer in a timely manner. 

During a limited and specified transfer period from 1 January to 31 December 2015, overtime will be paid to staff at plain time rates who are specifically tasked by the Head of College or Director of Professional Services, in advance, to work additional hours in connection with essential work regarding the move to the Bay campus, as an alternative to time off in lieu.  During the same period there will be a facility for members of staff to  be paid in lieu for untaken annual leave above the statutory minimum (20 days set out  in the Working Time Regulations) in connection with essential work regarding the move to the Bay Campus, if approved by the Head of College or Director of Professional Services.  Flexible work arrangements will be permitted where approved in advance by the Head of College or Director of Professional Services (e.g. weekend working).  Employment of additional temporary staff will be allowable within approved business plans. 

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