Student Employment Guidelines

Before a student can undertake any work for the University, they must provide evidence of eligibility to work in the UK, in line with University Policy and Procedure.

General Guidelines for Employment of Students

  • Extract from the Swansea Graduate School Regulations relating to Employment of Postgraduate Students

    Subject-Related Paid Employment
    There is broad agreement between UK sponsors in the matter of subject-related paid employment (mainly teaching and demonstrating). This permits employment, with the express permission of the supervisor, to a maximum of 6 hours in the working week (9 to 5, Monday to Friday). Again, in most cases, the annual maximum will be 180 hours per year but it should be noted that the British Academy, for example, permits a maximum of only 150 hours per year.

    Other Paid Employment
    A small amount of non-subject-related work is permitted, generally outside normal working hours, but again, only with the express permission of the supervisor and only when such permission is granted with full acknowledgement of the terms of the sponsoring body. In some cases, this will require the prior approval of the sponsoring body. In the case of privately funded students and holders of University postgraduate research studentships, the maximum shall not normally exceed 6 hours per week. However, where a student is not otherwise employed (eg subject-related work), the supervisor may approve an extension to this limit of 12 hours per week but all such work shall be undertaken outside normal working hours.

    Industrial Collaboration and Work Experience
    Short term work placements in companies, whether paid or unpaid, and other collaborative links which will develop industrial/commercial awareness is to be encouraged but must accord with the terms laid down by the sponsoring body. Postgraduate Students who wish to participate in such training or other paid work directly related to their research studies must seek the permission of their supervisor. The supervisor must give formal consent to indicate that the intended work will not interfere with the student’s research programme and is within the terms laid down by the relevant sponsor.

    Approved by Senate 17 March 1999

  • Guidelines on the Employment of Undergraduate Students
    IT WAS RESOLVED to issue the following guidance to undergraduate students seeking employment during term time:

    “The University is sympathetic to the financial burdens placed upon students and recognises that many full time students undertake part time paid employment to provide financial support for their studies. The University’s general guideline is that full time students should spend no more than 15 hours per week undertaking employment during term time. Notwithstanding this guideline, it remains the students’ responsibility to ensure that employment commitments do not conflict with the academic requirements of their studies. Where a potential conflict is expected to arise in regard to fulfilling attendance and/or performance requirements of a particular scheme, or where such conflict arises during the period of employment, students are strongly recommended to inform the relevant Degree Scheme Co-ordinator, Personal Tutor or Head of Department, as appropriate.

    Teaching and Learning Committee – 26.2.99
    Approved Senate – 17 March 1999

    HRC 12.2.01