The scheme works on a salary sacrifice basis, similar to the Pension Scheme. You are able to decide how much to deduct up to £243 per month (depending on your tax band) from your salary before tax and national insurance and thereby making a saving, which can be up to £900 per year. The voucher amount is then transferred to an online Sodexo account, and paid to your childcare provider(s).
Deduction from your salary will be made on the last day of each month, and it can take up to 3 working days for this to credit your online Sodexo account. Please ensure that your provider is aware of this.
For more information about Sodexo, please visit: Sodexo's Website
How to Apply
Click the following link to go to the online form: Registration Form.
You will need to enter the Registration Code: 883464S along with your details.
Where the form asks for your payroll number, you need to use your six digit staff number, which can be found on your ID card.
If you have any difficulties, please contact the Sodexo Customer Care Team as follows:
Phone: 0800 328 7411 (Open 8:00 - 18:00 Mon - Fri)
Please note: Applications need to be received 15 working days before the end of the month for a deduction to take place at the end of the present month. For example, you will need to apply before 10th January for a deduction to be made from your pay on 31st January. Any applications received after this date will be processed for the following month.
When you sign up to the childcare voucher scheme, you are asked to decide on the amount of vouchers you wish to purchase monthly. The maximum is £243 per month. Some childcare providers may wish to be paid weekly, in which case you will need to ensure that you have calculated an appropriate monthly amount to take into consideration a 5 week month.
Please note that childcare costs for a particular month may rely on a deduction from the previous month, i.e. costs in October may need to be paid for from your pay on 30th September.
It is your responsibility to notify Sodexo of any changes to your voucher amount. You can do this online, via Your Account.
Please note: Amendments need to be received 15 working days before the end of the month for a deduction to take place at the end of the present month. For example, you will need to make your amendment before 10th January for the change to affect your pay on 31st January. Any amendments received after this date will be processed for the following month.
It is also your responsibility to notify Sodexo with reference to your voucher purchase of any of the circumstances below:
- Unpaid leave of absence
- Long term sickness absence
- Reduction in number of hours worked per month
- Resignation or other reason for leaving the University’s employment
- Maternity Leave
- A reduction in salary for any other reason